There are many situations where your company needs to share confidential information with different partners. Whether you’re planning an M&A deal, organizing board communications, raising investment in a private fund, developing a new drug, or anything else, the virtual data room will help you solve the problem most professionally and cost-effectively.. In any industry and for any business task, there is a suitable solution here.
Virtual Reality of a Successful Deal
The use of VDR has already proved its attractiveness in the implementation of the widest range of business processes, among which the following are especially relevant:
Fundraising requires the creation of a secure online space where financial information is stored for several weeks or months and requires the involvement of a wide range of representatives from various companies. In addition, VDRs provide data transparency, which is critical for potential lenders and investors.
Legal Data Control
Large volumes of legal documentation imply that information must be well protected. What counts here is that access to it should also be organized at a high level. When lawyers from multiple companies need access to a large package of documents, the system in which this process will take place requires a high level of trust. If a company is working on preparing a position within a lawsuit, many team members need to have simultaneous access to the case materials at once, and virtual data rooms allow this.
Mergers and Acquisitions
In the M&A process, a data room is created as part of a central repository of data about the companies or divisions being acquired or sold. The data room allows stakeholders to view business-related information in a controlled environment where confidentiality can be maintained. This was typically achieved by creating a controlled physical data room in secure, controlled access rooms. In most cases with a physical data room, only one group of participants can access the room at a time. A virtual data room has the same benefits as a regular data room (access control, viewing, copying, printing, etc.) but with fewer disadvantages.
Due to efficiency gains, many businesses and industries have moved to use virtual data rooms instead of physical data rooms. In 2006, a spokesman for a company that creates virtual meeting rooms stated that the process had reduced the bidding process by about thirty days compared to physical data rooms.
Risk Management Regulation
In a process that requires quick and error-free decisions, the last thing a business wants to worry about is how to quickly get an important document from counterparties. Virtual data rooms allow companies to share documentation with different users by quickly loading the relevant information into the company’s browser. This allows you not to miss the moment when investments suddenly lose their attractiveness to potential buyers and quickly change tactics.
According to a virtual data room review, VDR is characterized by an intuitive interface. It is almost the same as popular email programs, so it is easy enough to learn. You can use familiar e-mail functions at work. The information exchange process is optimized as much as possible. So, online deal room users can attach documents or insert links to the content of the data room in their messages.
You can easily upload, delete, merge, view, download, restore, and rename files and folders. Merge the contents of multiple files into a single PDF file. More than that, you can protect sensitive data from unauthorized reading by enabling Restricted View Mode. The user will be able to see only the central part of the document, the rest of the information will be covered by the grid.